Digital signature online apps are mostly configure as a scam. In reality, their application in the future is going to be immense along with MS Word Software. People usually think that these apps are just a waste of time and money. There is no proper use of these apps in real business.
Another thing that people think negatively about these online e-signature apps is that they are free. This is very misleading for the consumers. None of these apps are free to use. You guys just get a free trial for a specific time period on all e-signature platforms.
One of the biggest misconceptions about the online signature is that they temper with your business data. This raises any question when someone is thinking to use an e-signature online on their business legal documents.
An online signature holds very versatile content. Usually, people mistake it for the authorize digital signature online. Digital signatures are a part of the online signature application. Today we are going to talk about some of the best online signature apps and about their reality workings. With a good e-sign app, you can put a free electronic signature in word Documents.
In reality, this is not the case. When you get services from a good online signature app, it will provide you all the security that you need.
This means that people have many misleading and less information about the working of E-Signature Online apps. In this article, we are going to cover all of these areas which look a little fuzzy to consumers.
You will require separate software to sign your digital documents. This is another big false information that is rendering in the market.
E-Signature Is a new trend to follow
Electronic signatures are widely uses in the world. However, the businesses and individuals, belong to the developed countries, are using these signs more effectively. These signatures allow end-users that they can use letter E-signatures to avoid pen and paper.
They can use their mouse for electronic signature when using desktop or laptop, and fingers on smartphone, tablet, or iPad. It means that electronic signatures will be directly implemented on the form without taking prints of the document.
Now, including electronic signatures in legal documents, contracts, agreements, forms, and official letters is a norm. Physical autographs are no more common in the digital world.
Let us explore the working procedure for incorporating digital signatures in the letter!
It is simple and straight! While using an e-signature app, you need to find the option of signature in a top bar, scroll it down to the document, and it will be added. In some apps, you will find this option at the top menu, and after clicking on the signature, it will appear on the point, where you placed the cursor.
Once, one of the concerned parties has signed and published it, the document will be available to other parties, and they will also follow the same process. When the last signature has been included, the submit button will complete the process.
Which documents are more common for using Electronic Signature?
An obvious question to ask! We are providing a list of some of the most popular documents for which businesses prefer using electronic signatures here:
- HR forms
- Terms of Service Agreements
- Incident Reporting
- Purchase Orders
- Job Confirmation Letters
- Sales Invoices
- Financial Statements
- Job Applications
- Requests for Approvals
Store my electronic signatures for future use
The simplest way for storing E-signature is to keep it in your computer or smartphone as an image file. Normally, a JPEG file is the most preferred one. When you need it to incorporate, you will insert the image at a specific place and the process will be completed. However, in the case of using software, you need to take care of your storage limits, as this software does not allow much space.
Confirmation that my signature will stay in the form
With some electronic documents, you can have a clear picture but some others do not have. Some documents allow the users through integration that they can create a clear document after exporting it.
Now, you can complete the document, sign it as we described earlier, and send it to your customers, vendors, employees automatically.
This document will also be stored on your device for future consideration. These apps also allow you to take prints of the document or save it somewhere else.
Electronic signature on smartphones
It is essential! The reason is that sometimes, you need to initiate the documentation process or marketing campaigns immediately. If it happens, you only have a smartphone.
If the software will not allow you to use a smartphone for electronic signature, no one will prefer it. Therefore, using the smartphone for signing the documents electronically is allowed while e-signature software.
Overall, signing the documents electronically is relatively a new technology but many businesses and individuals have been using it for more than a decade.
However, they are not aware of advanced electronic signature software solutions that provide excellent security, protection, and confidentiality by incorporating OTP and biometric verifications.
We are hopeful that this advancement will encourage more and more businesses to incorporate it in the business and get the results that they are expecting.
Sign documents with online apps
In past, signing a digital signature online with the digital app is one of the most unthinkable tasks. But now with the help of innovation and technology, this task is possible. You can sign your documents without any hazard of printing physical papers.
Now it’s time to clear the vision of these e-signature online apps in people’s minds. All the information that you require is mentioned here.
There are nothing free especially online apps
One of the biggest realities of these apps is that they are not free. Nobody wants to provide you their application services for free. So, make it clear in your mind that none of these apps are free to use. So, all these free e signature apps are not actually free.
A good online signature app will never provide their customers with a bad quality product. To provide such a high-end product, the company needs revenue. So, eventually, they have to charge for their online services.
Always keep in mind that these apps that provide you a free trial, have paid versions as well. After the trial period, you have to pay for their services.
These platforms provide their customers a free trial period. In this period the customer can avail of some basic benefits of their e-signature apps. Using these free trials can clear the vision of consumers about the use of that particular online e-signature platform.
Your document security does not improve
The main policy on which these applications are based is to protect the data of their customers. This means that they provide you proper security protocols for your documents. You will be using a cloud-based computing system for your online documents.
The document that you manage through these online signature apps is more secure than the manual ones. They are mostly encrypted and a random person cannot access them. On the other hand, a physical document is more vulnerable and prone to get peeped by an individual.
Mostly when you use a digital signature on a digital document, it also encrypts its content. This way only those who can see or read your document that has access or your permission. This will secure your documents at both client and sender ends.
All these documents are signed through this process, which means that your data is safe and secured. There is no way that anyone can tamper with it.
For an e-sign, you don’t need a proper software
All these free electronic signature platforms are easily integrated into all kinds of software’s that you are using to construct digital documents. This means that you will be able to use it with MS WORD, Adobe, and many more.
It is important that your app should be able to insert an electronic signature in a WORD document. The application are very importance for business that deals with clients and send them paperwork on regular basis.
There is no need to install a new app or software to get value from these apps. Most of these apps are easily integrated into regular word management programs like MS Word, MS Excel, and Adobe. So, these misconceptions are becoming a big hurdle between the user and digital signature online use.