In modern world, fueled by technology and connectivity, efficiency is measured in throughput per seconds. In such an environment, conventional methods of conducting business may not hold water. Implementing a digital signature online is at the forefront of signing documents in today’s age.
Modern times dictate upgrading the way of doing business.
If you don’t know what exactly is a digital signature online is or what benefits it entails, then you’ve come to the right place.
So what exactly is online digital signature?
By this point, you’ve come across the word several times and heard different definitions of what online digital signature is.
Let’s focus on getting the basics first. An online digital signature implements signatures on documents & records.
This signature enjoys the same privilege as that of a ‘wet-ink’ signature.
Put simply, an online digital signature leaves a discernible mark on an e-form that checks (read: verifies & validates) a document.
The usage of this method to sign records has gained steady traction in every walk of life including government, legal, and business documents.
That’s cool and all, you may ask. But what does my business have to gain from digital signature online?
We’ve compiled a list (by no means exhaustive), so you can consider your gains (and no loss) while reading this through:
Implement digital sign online & save the most valuable resource: your time
The first thing a digital signature application saves is the time involved in signing a document. The turnaround period per document gets amazingly low (which bodes well for your business).
No longer do you need to print, scan and send a document via post. And then wait for the intended recipient to sign it back and send it. What took days (or even weeks) now takes minutes and seconds.
An oft-overlook fact of a state-of-art digital signature online platform is that it allows you to sign your documents on-the-go.
You can now sign documents anytime, anywhere and from any device you want. No need to be present in the office when you want to digitally sign a document.
Rapid document retrieval is very much possible with online digital signature software. You don’t need to go through a ton of paperwork to search for a single document.
You can find, access, and modify a document within minutes. An electronic signature is the guarantor of gain in efficiency and time-saving.
Implement your decisions quicker
Implementing decisions, especially in a large organization, is not a thing of ease. A multitude of documents has to be signed by multiple stakeholders.
One must realize, the more time the signing and agreement process takes, the more it will take to actually implement those decisions as well.
Here digital signature online comes in. Substance over style. Business before the formal process.
Implementing an eSign will lessen the gap between taking a decision and its formal execution.
No longer will stakeholders take plenty of time for signing vital docs.
You can save time by using a digital signature, making you more productive as you focus on assignments that will bring you business.
Bypassing the bureaucratic methods involving the signature of a document is truly liberating.
You can also automate your document flow, eliminating the need to put extra effort into repetitive tasks.
For example, if your everyday usage of documents involves a similar workflow, you can incorporate templates in the digital signature online application.
Half the Cost, Double the Work
If you compare the cost of traditional paper and ink documents, using a digital signature to sign documents online.
Saving up money on paper, printing, and mailing/ shipping costs means you can spend that money elsewhere on your business. A lifesaver!
In addition to this, digital signatures online have cut down the time human errors are caught now. A wet-ink sign, historically, has had impacted businesses negatively due to mistakes.
Electronically signed contracts can help you reduce mistakes too.
There might be SOME small cost of getting a subscription for an free e-signature app.
However, it is well worth the time and money to get an electronic signing app that will pay dividends.
Especially when compared to traditional pen-and-paper.
Save Precious Office Space
Stopping the usage of physical documents and the assorted machinery will free up office space like no other.
No more unneeded stacks of papers in every corner of the office. Zero boxes to keep paperwork in as well.
With a much-needed document management integration in (almost) free e-signature apps, you will never have to look for your documents manually.
Minimize Risks, Maximize Flow
Your paper documents are a fragile and perishable resource. Some documents you ship out might have missing signatures and may cause considerable effort to correct. In both cases, an electronic signing app is an answer.
The best part? The electronically signed contracts are beefed up with security from an electronic signature system. No 3rd party can access or modify the document’s content without your approval.
A reliable digital signature app will track 100% of user adjustments made to the original document. You can sleep well knowing your document has not been tampered with and is 100% secure.
Legally more defensible than wet-ink signatures
Laws pertaining to electronically administering contracts such as the UETA (Uniform Electronic Transactions Act) and ESIGN Act (Electronic Signature in Global and National Commerce Act) make sure that electronically signed contracts enjoy the same legal status as any other manually signed contracts.
In addition, most of the e-signature solutions come packed with security features such an encryption (bank standard!) and even biometric capturing (to reveal the identity of a signer).
Also, e-signature solutions require that all documents are signed by the correct authorities and that all relevant fields are filled before you can send out your document completely filled and in proper order so that it cannot be reshuffled out of order or tampered with. This provides for a better legal defense, should the need arise.
Compliance? Not a problem
With electronically administered contracts from the right e-signature apps, compliance issues in audits are no longer a headache.
With a paper document, proving tampering or breach usually results in expensive lawsuits that take up your valuable time, money, and effort.
This feature allows you to administer e-signatures with the power to make the breaching party comply to multiple state and federal laws.