There is no doubt that the manual and traditional process of signing a document can be time-consuming and tedious for businesses. Imagine you have a contract that needs to be signed and you find that the person is not available. In addition, the third party would like to read the document calmly before signing it. All of these processes take an enormous amount of time. But with E-signature online apps you can easily manage these documents.
Another option you can consider is to fax the papers and let the customer know. Then you have to wait for the party to sign the document and send it back to you. However, if the party is busy with any work, it may take a few days or even a few weeks. It will affect your business. It is for this reason that most companies now use electronic signatures.
In detail, an electronic signature enables the documents to be signed electronically. In this article, we are going to discuss the use of electronic signatures. But before that, it is useful to have a detailed understanding of the electronic signature, its advantages, and an example of an electronic signature. So let’s start with that.
What is an electronic signature app?
In short, the electronic signature app is the digital signature online pdf form of a traditional or manual signature. It enables users to have a seamless and secure signature transaction. Therefore, it also provides better user authentication.
The documents that are digitally signed are more forgery-proof and more secure. The signatures are recognized under different laws in different countries such as UETA and ESIGN Act in the USA, eIDAS regulation in the European Union, and Information Technology Act, 2000 in India. These laws and regulations make the use of electronic signatures legal.
How to Use the Electronic Signature: Industrial Use Cases
First, let’s take a look at some of the most common uses of the best e signature app online apps.
We’ve collected some of the most common ways companies use the AssureSign eSignature tool and broken them down by industry:
- Retail trade
- Sales/purchase orders and invoices
- Licensing agreements
- Company / End User Agreements
- human Resource
- Confirmation Statements
- Tax forms
- Legal services
- Class action communication
- Deductible/fee agreements
- Confidentiality Agreements
- Power of Attorney Agreements
- Policy Agreements and Notifications
- Claims processing documents
- Policy / benefit extensions
- Account opening and management
- Loan applications
Your company probably falls into one of these five industries, so you may have already started thinking about how you can use electronic signatures in your company. Although, this is a great start to discover the hidden benefits of eSignatures within your company.
But because we want to help you get the most out of your electronic signature project, let’s take a look at how you can continue your journey to get the most return on your investment.
The advantages of electronic signatures
Before digging deeper into the use of electronic signatures, you need to understand some of the benefits that they bring. So let’s take a look at it. Here are some notable benefits:
1. It’s intuitive and simple
One of the most important advantages of the electronic signature is that it is very easy to use. You will find a lot of such solutions online. With electronic signature software, you can easily upload your document, sign it and send a highly secure link to the recipient. Then the recipient signs the document and the process is over. Isn’t that easy! So you don’t need to waste time signing manually.
2. Provides the highest level of security
Some incidents prove that an electronic signature is completely secure and offers more security than paper documents. It not only contains a signature but also other information. For example, who signed the paper, time and place of signing, and more. You can track the process. This is something that cannot be done with traditional paper signatures.
In this geographically vast business world, a company has to deal with many customers, partners, and suppliers. In such a case, the manual signing and documentation can take a long time. But the electronic signatures make remote authentication easier. Forget about printing and scanning documents.
4. Fast turnaround
Another advantage of the electronic signature is that it enables faster processing. Just think of the process of sending a document, printing, signing, and scanning the document. Then you have to send it to a third party. This process is very tedious and takes time. But with electronic signatures, you can sign the document in just a few seconds. The use of electronic signatures in modern business opens up several possibilities. It works excellently under time-critical conditions.
5. Lower costs
Electronic signatures are quite cost-effective compared to signing with pen and paper. The reason for this is to save you money on paper, postage, and printing. All you need is the best electronic signature software and a working internet connection. Save both time and money and focus more on your business.
These are some of the significant advantages of the electronic signature as you have a clear understanding of the e-signature and its benefits.
Overview of E-signature roadmap:
Step 1 – Outline
This step will look different depending on the process, workflow, or department you are trying to outline. Using a flowchart can be helpful, but make sure you organize your layout in a way that makes sense for your business model.
In this step, focus on the representation of your digital or potentially digital business processes:
- Internal document executions
- CRM / DMS / ERP and document workflows
- Interaction with external systems and/or customers
Step 2 – analyze
With the help of the structure created in step 1, your goal is now to find scenarios in which the implementation of an e-Signature process can contribute to efficiency and productivity. To find these use cases, ask questions that provide the information you’re looking for. Every company is unique, but these questions will give you a starting point:
In such a case, the manual signing and documentation can take a long time. But the electronic signatures make remote authentication easier and you can easily create customized contracts. Just a few clicks on your system and you can sign the document online. Forget about printing and scanning documents.
Don’t forget to include your most valuable resource in this step … your people! Nobody is more familiar with your company than you and your employees. Take a little time to pull out the whiteboard and do a 20-minute thought-round on how to use the electronic signature. you’ll thank you later!
Step 3 – Research
If you’re not sure where to start with this step. we’ve got you covered!
For those new to the signature world, our Getting Started With eSignature Technology eBook is an extremely helpful (and free) resource. Regardless of which design provider you choose, this guide shows how companies like this are using their eSignatures and will help you identify helpful resources as you plan your implementation.
Step 4 – Redesign
Once you’ve outlined and analyzed your current processes and researched implementation strategies, it’s time to redesign the systems that e-Signatures will replace. Again, you shouldn’t be afraid to use your resources. Ask your employees for help brainstorming how to redesign current steps, or better yet, ask a company that has successfully implemented electronic signatures in their organization.
Finding initial and additional E-signature online apps use cases isn’t rocket science if you have the right resources available.
Regardless of whether you are new to the eSignature area, want to find new use cases, or want to change providers, our eBook “First Steps with the eSignature” is a valuable resource. Use it to ensure that all of your e-Sign needs are met while optimizing your platform for maximum efficiency – no matter which eSign provider you are using!