Have you ever noticed as a business owner that your administrative staff take time to complete the documentation? We bet that you know it already and want to improve this processing. We also claim that you have been dreaming of such a process, which can speed up the process. Moreover, it must have the features through which whole processing remains secure and protected.
Let us try to understand the paperwork! It is an old-fashioned way to prepare documents, get signatures, and convert them into legally binding contracts. In this process, the employees chase the concerned people for getting their signatures, printing and scanning the documents, again and again, sending the approved contracts to the concerned authorities and individuals through email and courier, and pile them at a particular place by following the filing procedures. Today, the whole system is digitized, and companies have been using digital signature online to remove the frustrating moments from the organization.
Currently, more than 50% of the American organizations have shifted their document to electrical contract agreement PDF and Word formats. However, they get signatures manually. For that, printing is a must that cannot be ignored even in the third decade of the 21st century.
Here, it is necessary to mention that many business owners and managers do not know much about the best online signature app and its features. Therefore, we need to compare both the processes and identify the difference between the two.
Steps to follow while using handwritten signatures
First, we are discussing the signing process by hand. For that, we are defining all the steps that are involve in handwritten signatures. So, let us start!
All documents are printed to be signed. It is the first and foremost step before initiating a documentation process. It is also important because all the stakeholders need to approve the document before signing it. Good organizations send copies of the documents to all stakeholders, and when all have approve, they send the updated copies to all stakeholders for signing. Practically, printing may take only five minutes. However, the processing before printing can be time-consuming.
Sorting is the phase that is directly attach to printing. Normally, the administrative staff needs to move to the printer as it is generally place at the central location. After picking up the papers, the employee needs to sort documents and sends them for approval. This process is not time-consuming because you can finish this task in more or less than 10 minutes.
If you need to get the signature from a person that is not you and he is not near you as well, you need to find the person for getting his or her signature. This part is a challenge for the employees and administrative staff. The reason is that you need to leave meetings, other assign tasks, and regular processing to get the signatures. And if there are some unplan tasks, the delay is obvious. Moreover, the signer may not be available when you visit him or try to find his location while calling. In this way, the delay in completing the documentation is confirm.
Sometimes, you can complete this task in less than an hour. However, if you have not contact the specific person yet or have not found him anywhere where he should be available, the delay can be two days, three days, and sometimes, over a week. More importantly, you also need to get the signature more than once if the document has ten or more pages. After that, you also need to make several copies to present in front of management at different levels.
Scanning and emailing a copy
When you have complete the document, it is time to scan the document and send it to all the concern people and stakeholders via email or courier services. Sometimes, the email is sent to specific individuals or companies to sign the document and send it back. They follow the same criteria, which is to take the print, sign the document, scan it back, and send it through courier or email. When the document is signed, it is necessary to scan the document again and send it to the relevant authority. Emailing can be the best option because, in this way, you can send and receive the documents immediately. On the other hand, courier services can take a day or two to deliver the documents. More importantly, you also need to bear the costs of the courier that can be avoidable if you are using emails.
That is the whole process of documentation with the manual system. The processing behind digital signature online is swift and convenient. The process can take a few minutes if all the stakeholders are available online.
Let us discuss the magic trip of the best online signature app to complete the processes instantly and stop wasting resources and time!
You only need to open an e-document or electrical contract agreement PDF. After that, you are in the process of documentation. Here, you need to log in to start using the application. For free E Signature, you do not need to log in as well.
Uploading a document
After login, you are bound to upload the document, which you need to convert into the contract. After that, you need to add all the stakeholders and addresses and set a deadline. The next step is to send the document to all the signing individuals and parties. While using digital signature online, you have primary and public keys. The sender uses the primary key to encrypt the document. The receiver finds an encrypted format that he can decrypt by using public keys. The process continues until all the signers complete the signing process. When it is done, we can say that the documentation has been completed. After that, the contract is placed at on-cloud databases from where the authorize parties can access the document for consideration. Even with the free electronic signature in Word or any other format, the processing can be improved a lot.
The Bottom Line
You have observed both the process now, and we are confident that you have found digital signature online useful, easy, and time-saving. The only thing that you need to consider is choosing the best online signature app that can address all your needs relate to cost-efficiency, security, scrutiny, time-saving, and authentication.