Customers expect more after the involvement of technology in our daily lives. Many business owners understand it already. However, there are numerous companies where sales teams take hours and sometimes days to prepare proposals. The reason is that they need to get the prints of these proposals to get the signature of the clients. Moreover, they also need to get the signatures, scan the documents again, and send them back to get the clients’ approvals. If you are one of them, you are still in the era of the 1990s. Here, we want to help you come into the 21st century, join the world of technology, and start using electronic signature online apps. The reason is that you can simplify the procedure that is behind preparing proposals. In this way, you can close the deals faster and generate more revenues by engaging more clients daily.
Currently, you wait for the proposal, as the availability of the client is difficult. You only have the option to sit back, wait anxiously for the proposal that you have sent after fully sign able. It means that you spend days getting the proposal back. In many situations, the clients change their minds, and you lose the deal. The only reason is that you are using outdate sign-off processes. More importantly, the clients can also be frustrate because they need to spend time signing the proposal and send it back to you. Sometimes, you send the proposal through email. In this case, they need to get the prints by themselves, sign them, scan the document, and send you through email. It is a long process that can make you and your clients frustrated.
Why go for Electronic Signature Online?
The electronic signature app is the best solution to address all your needs regarding proposals and their completion. Many business owners may think that it is a new technology. However, the fact is that this technology has been in use for more than two decades now. Initially, people start using free electronic signature in Word documents, PDFs, or any other document format by pasting print signatures or images of the signature at a place where signatures were require. This technique is still in use in many companies.
However, there is a huge advancement in technology now, and many companies have start using digital signatures online now. In this way, the management prepares the documents online, get the signature online, implement changes by getting online consent from all stakeholders, get the approval immediately, and store the documents on cloud storages. Only the stakeholders and authorize individuals can get access to these documents. In this way, the companies not only improve the processing of documentation but also keep the contracts confidential and protect.
The surveys and studies confirm that there is a huge difference in getting approvals from clients manually and digitally. It has been confirmed through studies that more than a quarter of total proposals are finalize in 11 minutes. Out of the remaining ones, more than half of the proposals take less than a day to complete. It means improved digital procedures are creating a difference. Many companies have already accepted this truth, and many are ready to go for it.
However, many business owners have concerns about digital signatures. They do not know the value that completing the procedure is a key to success in the present world. Here, we are discussing some of the key features that many do not know. So, let us identify them and understand their value in completing the proposals immediately!
Can electronic signature online be legally binding?
The first concern of many businesses is that they think that electronic signatures are not legally binding. However, we want to mention that ESign Act has been introduced several years ago with some additional legislation in the United States. The same legal status has been given to electronic signatures in more than 100 countries of the world. Therefore, if you are living in the 90s, you need to move forward and think about digitization aggressively.
How can we make the contracts secure and protect?
When we create customize contract, we actually make the protect environment for the proposals. The reason is that no one can access the proposals without authenticating the identity. Moreover, the prepare document is sent to all signers separately by following all the procedures define by the electronic signature solution provider. Mostly, cryptographic procedures are follow in which audit trail and blockchain procedures are adopt. In this way, there is two-way authentication by using keys. First of all, the proposal owner uses primary keys to encrypt the document, which can only be decrypt if the receiver has the key to decrypt the document. After signing the document, this particular receiver encrypts it again and sends it back. The same process continues until the document has been sign and approve by all the signers.
Furthermore, if someone wants to change the terms, conditions, or clauses, he cannot do so without getting the consent of all the stakeholders and signers. In this way, when someone tries to do so, all other parties get the notifications. If they confirm the changes, only in that particular case, the terms can change.
The audit trail is another feature through which the management and authorities keep an eye on the signing activities. The basic purpose of using an audit trail is to note the timings, location, and devices through which the signing process has complete the procedure. In this case, you can provide accurate information of time, location, and device to the legal authorities and concern people if someone tries to claim that he has not signed the contract.
Why should we go for an electronic signature app?
Well, there are numerous reasons due to which we suggest digital signature app. However, we are discussing only a few here:
A paperless backup:
When you take a print, you are always conscious of losing it. It becomes more crucial when we are involve in a business. Contracts and proposals are the two more crucial documents that companies need to secure. Previously, the companies use to develop stores in which these documents arrangement. However, while using an electronic signature, you have an on-cloud database where you can secure these documents, and you can find them easily when you require by searching with some key information. In physical storage, it is an uphill task to search these documents. Therefore, we consider digital signature apps the best paperless backup in the market.
Not only the storage of paper-based documents is an issue, but these documents are printed and scanned again and again, which is not good for the environment. Moreover, the paper industry is involve in cutting the trees. Although they claim that they have changed the techniques and procedures, we still believe that leaving the use of paper or minimizing it is the best way to contribute towards the betterment of the environment.
Improved Protection and Security:
Many people think that getting the signature physically is safer than emailing for signing online. However, we want to mention that getting prints from office printers means that many employees are involve. It means that they are informed of what you are availing from a specific proposal. There may be a chance that this information is leaked, or someone is getting copies through the same printer and can use it wrongly. There may be many situations during the transit and before signing an authorize person. Conversely, digital signature apps are password-protected. Moreover, many cryptographic and authentication processes are involve before giving access to a specific person. It is the confirmation that documents can be more protect and secure while using an electronic signature app.
Save money, time, and effort:
You need to invest a lot in making the documentation process smooth and simple if you are using the traditional signature process. For example, you need to bear the paper cost, printing cost, copying cost, scanning cost, delivery cost, and storage costs. However, while using digital signature online solutions, you only need to pay the monthly subscription fee, and you are ready to complete the documentation process within minutes.
If you are one of those business owners who still rely on pen and paper, you are far behind your competitors. It is the time when you should break the shackles and get rid of the tyranny of printers, stationery, courier services, and physical storage. We have told you the main reason behind the delays in completing proposals. All the concerns have been addressed, and every benefit has been discuss in detail. So, start thinking about engaging one of the best digital signature online solutions like DocSign Pro and get the approvals against your proposals faster than your expectations.