Technological improvements in E-Signature online app have convinced thousands of business owners to incorporate this technology in their organizations and minimize the use of printers. Digital signature online has captured the market tremendously in the last few years, and only those companies have no incorporated it who love to complete the tasks by following hundreds of steps.
Electronic signature online apps have been in the market for many years. However, the companies did not accept it immediately because they have been enjoying printers, scanners, fax machines, and emails for the documentation and getting signatures. Using these technologies has been quite popular in sending and retrieving documents. That is why companies are still reluctant in incorporating digital signature online PDF and Word. However, the latest advancements have made them anxious about knowing signature technology to improve their security, productivity, and performance.
Incorporating the best E-signature online app is the trend now, and we can observe that many small, medium, and large organizations are showing their interest in this technology. The figures confirm that electronic signature app is more common now in many companies. More interestingly, this technology has been incorporated in the organization to manage internal operations like HR, payroll, and financial activities.
What benefits does a company get when using E-signature online app?
Here is a list of the most beneficial aspects of digital signature online:
Improved productivity
Fussing over documentation and written signatures can be daunting for employees because their productivity may be affected due to the slow processing of documentation. Many companies have already confirmed it. They claim that they have improved the performance of their employees to 75% after involving electronic signature app in their business operations. The reason is that you only need a day or two to complete the documentation processes, which were taking weeks previously. In this way, they can save huge time for their employees and use their expertise and skills in other productive tasks and duties.
Accelerated onboarding
When you present numerous papers to your new employees, they may feel pressure on their first day. It may be the reason due to which their excitement vanishes because onboarding paperwork can be daunting in the initial phase. Factually, employees may consider employment paperwork burdensome. You can observe as an HR executive or the manager when you are waiting for the offer letter that you provide to your new employee.
However, when you tell them that your first task is to get the prints of the contract, read it properly, sign it, scan it, and send a soft copy to the HR manager, you may find that the employee is confused and shaky. When it happens, they may jump into the river of frustration. It becomes the reason for low performance initially. In this way, you get the risk that the new employee doubts his decision. He may also feel that you are still using outdated and inconvenient techniques even in the third decade of the 21st century.
Conversely, using an e-signature app can fascinate new employees because they have not used this technology before. The reason is that many companies are still using traditional documentation processes. Moreover, the procedure can be complete rapidly, which helps employees keep themselves motivated on the first day of their job. The studies also confirm that effective onboarding can keep the employees motivate and excited on the first day, which is essential to develop their engagement with the organization.
Reduced paper usage
The fact is that signatures are still the major reason due to which papers are still alive in the organizations. The companies prepare numerous documents daily like waivers, agreements, contracts, onboarding documentation, and many others. You can create customized contracts regularly. However, you may need the paper only when you do not use a digital signature. So, incorporating signature technology may reduce paper usage in the organization. If it happens, we can say that we are also contributing towards the betterment of the environment.
Enhanced security
Electronic signature solutions also provide you more secure environment. If you are using the best E Signature app in your organization. The reason is that printing the documents means that you are compromising on the sanctity of the contracts because these printed documents can be in numerous hands before coming in front of you. So, if you want to keep the content confidential, whether it is for internal use or joint venture with other organizations, using digital signature online is the best possible way to keep sensitive documents safe and protected.
However, the companies also have some concerns about digital signatures. Now, we are discussing some concerns and their authentic answers here:
Are electronic signatures legal?
The biggest concern of the companies is about the legality of electronic signatures online. It is also the biggest hurdle due to which the companies do not show their interest in electronic signatures. You may consider it nuance. However, we want to clarify that electronic signatures are not only legal in the United States. It also in around 100 other countries globally. More interestingly, many countries are making laws to make digital signatures legal in their jurisdictions as well.
It was 2000 when the legislators of the United States of America passed the act. It was regarding electronic signature with the name of “The Electronic Signature in Global and National Commerce Act”. Confirms that electronic signatures are accepted when the consumer shows his consent in signing the documents digitally. Under this law, all the procedures behind digital signatures are legal, whether your signatures match your original signatures or not.
Are electronic and digital signatures different?
As we also have a digital signature and electronic signature interchangeably in this article. The new readers and users can confuse because they do not know much about the difference between the used terms. Theoretically, electronic signatures are the simplest ones, and there is no involvement of embedded code, detection of unauthorized access, crypto-based technology, and audit trail. It means that digital signatures are those electronic signatures, which are equipped with the latest technologies and tools to keep the documents protected and safe. Simply, digital signatures are equipped with encryption and digital stamp. However, the electronic signature is not always the substitute for a digital signature.
The worth of digital signature globally
Digital signatures have become quite common in recent years. However, the major growth was in 2020, when the individuals and companies were dealing with the Covid-19 Pandemic. Digital signatures helped the organizations complete their contracts and keep the business in the working mod. Therefore, the global market growth of digital signature was about $2.8 billion in 2020. However, the expected growth in 2026 will be $14.1 billion that is huge.
Many digital signature providers are already in the market and extracting their market share as per the marketing strategy. However, the best practice to choose the best E Signature app is to find out the top-most companies, read their features, and select the best one according to your requirements. However, the protection and security of the documents is the most critical aspect that you must consider before hiring digital signature services. Rate comparison is also necessary because some companies charge a lot due to their brand value in the market. However, you can acquire the same services, while hiring companies like DocSign Pro that are becoming the most promising digital signature solution providers in the market by providing all the latest features and technologies with their solutions.
Conclusion
Can we say that handwritten signatures will be no more after a few years? No, we cannot confirm currently because many authorities and companies are still relying on these signatures. However, savvy companies have decided to save money in documentation and improve work efficiency in their business operations and activities. They also want to contribute towards the betterment of the environment by minimizing paper usage to the maximum. Furthermore, they have understood that electronic signature online apps are simple and easy-to-use for the customers. In this way, they want to increase their online sales via incorporating E-Commerce solutions in their organizations.
