Digital transformation is essential for any institution trying to adapt to the future of work. Educational institutions are no exception: many of them are committed to this transformation to streamline their processes and make them future-proof.
Moving to paperless is one of the easiest ways for schools to stay lean and competitive. With E-signature online app, you can easily verify your educational documents. Given the sheer volume of paperwork, schools deal with daily, digitizing these workflows can free up a significant amount of resources and increase productivity.
Advantages of the paperless way of working
If you did a time analysis of the various processes in your facility, you would likely find that the paperwork is the most hassle-free. Filing, organizing, and chasing after E-signature online app
for course registrations, timesheets, progress reports, vacation requests, and admission applications often take a lot of time.
The digitization of all these processes and the establishment of paperless workflows enable teachers and administrative staff alike to work efficiently. The time saved can then be used for important tasks such as teaching, learning, and researching.
Reduces costs and tightens your budget
In the United States alone, schools use an average of 32 billion sheets of paper each year. At 5 cents per sheet, that’s worth $ 1.6 billion! Imagine if every school could introduce digital documentation and electronic signatures – the cost savings would be huge.
By lowering printing costs, institutions could save a ton of money, not to mention courier costs. Institutions can redistribute the savings to other budget lines such as staff welfare and salaries to directly increase employee productivity and learning outcomes.
Reduces waste and makes operations sustainable
With the rapidly changing climate, every effort to reduce consumption is important. Reducing paper use in schools is a small but important step in the fight against climate change: think of the trees felled, the fuel used in production, the distribution system, and waste paper disposal.
With a strategy as simple as adopting eSignature, your facility can become a more sustainable operation. It can also be an important teaching moment when you decide to share these decisions with your students!
Improves document security
Compared to filing cabinets, storing your documents in the cloud guarantees you more security. You can track every document interaction using an audit trail, which means that the information can always be assigned to the correct source. In addition, you can access the documents from anywhere, and your sensitive information is always safe from being misplace or accidentally destroy.
Improves the organization
The paperless document organization can be configure so that all the resources your employees need for teaching, and administrative support are in certain places. Think of it as a component of your enterprise resource management system.
How to implement a paperless transformation with E-signature online app
Moving to paperless is a strategic approach that requires good planning. Here is a quick overview of how such a switch can be implement.
Get the Right Software
Moving to paperless requires you to look around for suitable software while keeping an eye on scalability for long-term success. DocSignPro, for example, is easy to set up and offers several practical integrations such as Microsoft OneDrive, Zapier, and Google Workspace.
Involve your Teachers
Make sure that your employees get involve as early as possible. Discuss the potential benefits of digital documentation and explore how it can make their everyday lives easier. Also, listen and address any concerns they may have about issues such as compliance. Finally, make sure they are well train and feel support during the transition.
Organize your documents and workflows
Establish your workflow and make sure that each department is aware of its tasks. Set clear goals for each department and prepare the processes to be follow when entering files into the document management system.
Engage the relevant stakeholders
Educate parents and suppliers about the move to the paperless system and let them know how to interact with your facility in the future. Address their concerns, such as B. about the security and legality of handling digital documents.
Monitor and Improve
While you are enjoying the benefits of the paperless transition, you should monitor the system’s performance and hold meetings with the various departments to identify and correct any shortcomings to smooth your processes.
It is no longer a question of “if” but of “when” when institutions work without paper. Switching takes a bit of effort, to begin with, but with the right approach, the benefits far outweigh the costs.
If you’re looking for a reliable and easy way to set up to create a customized contract that scales with your institution, you should take a look at DocSignPro. You are given a 14-day trial to evaluate performance, and best of all, no credit card is require.
Technologies for seamlessly enrolling and enrolling new students
The digital transformation is in the air! It is high time the education sector followed suit for sky-high employee productivity, better hygiene, cost savings, and more.
The decision to postpone registration and enrollment of new students online is a good first step. We have 5 steps that can help with this:
Run virtual open days
Even before registration, most prestigious schools run open days, which allow potential students to familiarize themselves with the city and campus and maybe even sit in on a class or two. In a post-COVID scenario, it would be advisable to host a virtual open house where students can take a digital tour of the institute. The portal could also offer live lectures and interactive sessions where applicants can talk to staff and current students about their experiences – all from the comfort of their own homes.
Offer online counseling and interviews
As a measure to reduce face-to-face meetings, schools could conduct video interviews to shortlist the best candidates. You could even offer online academic counseling to help applicants figure out which courses to enroll in.
Share registration-related communications using online forms.
Paper-base registration processes are no longer an option. You could host the registration form on your website’s approval page, integrated with DocSignPro API. This enables students to digital signature online pdf and forwards the complete form without ever having to pick up a pen or use a printer/scanner. The school may also send the following communications to students through an electronic signature Online solution:
- Update on the times and conditions of the interviews
- Merit lists of the admitted students
- List of students who are on the waiting list
- Confirmation of admission and so on
Parents or students can also confirm their acceptance of the place without ever entering the institute.
- Secure Admission and Enrollment Fees Online:
With all businesses from grocery stores to hospitals accepting online payments, it’s time schools start collecting new student enrollment fees electronically too. Make sure you choose secure software that integrates with multiple payment gateways, banks, and digital wallets. In this way, you can do away with paper receipts (and thus stationary) and physical billing meters on your premises.
Why DocSignPro for enrolling new students?
DocSignPro makes life so much more convenient for administrators and applicants that you will never consider manual documentation processes again. These respondents use DocSignPro to approve and send everything from approval forms to student loan documents.
Applicants and their parents can handle all paperwork for enrolling new students without ever using a printer or leaving home!
- Increase the productivity of your employees: Managing student applications is intensive work. But since DocsignPro is the best online signature app that enables employees to send and receive documents through a mobile app, they no longer have to be stuck at their desktops to keep track of the documents. In addition, employees can save and reuse templates for frequently used application forms so that they no longer have to create the forms from scratch. The documents for the registration of new students are processed in the shortest possible time.
- Enables digital file management: DocSignPro saves every signed document in the cloud. You can access student registration information from anywhere, anytime, without having to dig through physical archives.
- Provides real-time updates: staff can keep an eye on the status of new student registration documents. As soon as a student’s admission or enrollment document is approved, you will be automatically notify with DocSignPro!
- Very affordable: as soon as you have signed up, you can test DocSignPro for 14 days free of charge. And if you want to keep going after that, all you have to do is pay $ 12 per month!
Teachers can collaborate with their students online while support agents have insight into processes like invoicing and handling. This level of organization makes educational institutions super-efficient and productive right down to the process level with E-signature online app.